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How to use any CRM with Skylead [webhook explained]

Cover image of How to use any CRM with Skylead using webhook

Webhook? Say what?

CRM software became an essential part of the sales workflow. However, with many benefits to count for, using CRM alone simply won’t be enough if you wish to optimize your sales process. 

That’s where Skylead comes in - the #1 LinkedIn Automation & Cold Email Software that helps you streamline your LinkedIn prospecting, LinkedIn lead generation and outreach efforts so you can focus entirely on closing more deals.

Only is it possible to integrate your CRM with Skylead and use them together? Why yes. Yes, it is. 

Thus, in this article, we will show you the process of Skylead and CRM integration using webhooks, what data it can send to your CRM, actions you can create and how to set them up.

What is a CRM integration?

CRM integration stands for connecting a CRM with third-party systems, such as sales tools. In other words, by linking your CRM with the other tools, you allow these systems to exchange or transfer data effortlessly. As a result, you will automate and slightly change the sales process. Consequently, this will make your CRM more functional and operational. 

By integrating CRM, you will experience multiple benefits. Firstly, you don’t need to navigate between the tools to find the information, as you have all the information you need in one place. Secondly, CRM integration optimizes your productivity by minimizing the time and the need to navigate between the applications. And lastly, it reduces data duplication, making your workflow cleaner. 

There are two ways of CRM integration:

  • Via Webhooks - triggered by the event;
  • Via Open API - native integration, triggered by request.

However, not every integration can be native, as sometimes you will not have API access to your CRM. Thus in this article, we will focus on webhooks as they are a bit easier way to push your data into the CRM rather than using API.

If you haven’t already, check out our "10 best CRM software for the sales" list.

What is a webhook?

A webhook is a type of API that automatically sends the data from one application to another. It is commonly known as HTTP push API, lightweight API, or HTTP callback. Webhook serves as a tool to push data when you do not have the possibility of native integration - aka API. 

To clarify, let's go over a couple of main differences between a webhook and an API. 

Firstly, the API allows two-way communication between the applications. On the other hand, a webhook is a one-way street, meaning it will send the data only one way.

Also, API is request-based. In other words, one application requests from another to receive a response. However, a webhook will trigger and send the data automatically only when a specific event happens. 

Lastly, API allows you to send and receive a large amount of data. Contrary to API, webhook will extract and send a small portion of real-time data

Here is an example

Let’s say you wish to automatically create a deal in your CRM when a lead replies to your cold outreach. Instead of CRM asking Skylead if a lead replied all the time, it would be much easier for Skylead to send the data once such an event occurs.

So instead of CRM constantly requesting data from Skylead and spending resources, it can chill out and wait for Skylead to push that information via webhook.

Still, both have their advantages and disadvantages. Nonetheless, since API spends more resources and it is more complicated to use, webhooks are regarded as a more suitable solution for real-time data transfer. 

CRM integration with Skylead

Imagine you ran a cold outreach campaign with 1K contacts. In addition, you wish to single out those interested and make a deal in your CRM. How would you do it? Well, manually, and you would spend a ton of time. Not anymore. Let’s get you set up, so the webhook sends this data automatically.

What data can you push from Skylead to a CRM?

Before setting up your webhooks, you should know what data you can actually send to your CRM from Skylead. To clarify, here is the list:

  • Business Email;
  • Personal Email (which Skylead discovers);
  • Full Name;
  • Profile Picture;
  • Occupation;
  • First Name;
  • Country;
  • Current Company;
  • Years In Current Company;
  • Total Career Positions Count;
  • Total Years In Career;
  • College Name;
  • Phone;
  • Twitter;
  • Website;
  • Last Name;
  • LinkedIn's Public Identifier - last part of the LinkedIn URL;
  • Label Tag In Smart Inbox (labels you can use in Skylead’s chat);
  • Conversation Text;
  • Skylead’s Campaign Name;
  • Last Step Execution Date;
  • Lead ID From Skylead;
  • Lead’s Status In The Skylead Campaign (ex. discovered, replied, connected not replied, etc.);
  • LinkedIn Profile URL;
  • Conversation Thread URL part.

In addition, you can use part of this data as variables to increase your cold outreach personalization with Skylead. Now, let’s jump to webhook creation.

How to create a webhook? 

You can create a webhook in many ways. However, keep in mind that you will need to pay an additional subscription to some webhook providers. Unless you wish to program it by yourself, that is. Thus we will take Zapier as a webhook provider as an example.
Go to the Zapier and click the “Create Zap” button in the sidebar.

Image of how to create a Webhook in Zapier

For the trigger, choose the Webhook option.

Image of choosing a trigger while creating a webhook to use with Skylead

Under the Trigger Event, select “Catch Hook” and the “Continue” buttons.

Image of Catch a Hook step in Zapier, How to create a webhook

Now, Zapier has created a custom Webhook URL for you to send the data. Copy it to the clipboard.

Image of webhook example

Please don’t close this window yet, as we will be back here shortly.

Webhook setup in Skylead

Open the Skylead dashboard and go to the Webhooks page.

Skylead dashboard Image

Once there, go ahead, and click on the “Create New Webhook” button at the top right of the page.

Image of how to create a webhook link in Skylead

Here is where it gets interesting. Skylead will ask you what type of event you wish to occur so Skylead can send the data to your CRM. Skylead supports the following events.

Image of Skylead events to use for the webhook

Here is what they mean:

  • When contact is invited to connect - the webhook will send the data after every single invite to connect is sent.
  • When a contact accepts the connection - the webhook will be triggered when the lead accepts the invitation.
  • When a contact replies - the webhook will only fire when you receive the first message from your lead. This message is usually a reply to your invite to connect.
  • When a message is received from the contact - each time you receive a message from the contact, the webhook will be triggered.
  • Sent all connection requests - at the end of the cycle, after all the connection requests have been sent out to targeted leads, the webhook will send out the data.
  • When a label is added - This refers to the labels you have available in Skylead’s smart inbox. As soon as you label a conversation with a certain tag, the webhook will fire.

The most useful events to send data to CRM are When a contact replies or When a label is added. This way, you will send data to your CRM with already warmed-up leads.

Webhook setup example

So, say, for example, you wish to create a deal in your CRM when a contact replies. Thus we will choose this option. Also, be sure to paste the Webhook URL in the "Callback URL" field, and don’t forget to test it.

In addition, you can create a webhook for your active Skylead campaigns by choosing Global Webhook. This way, you create the webhook for all past, present and future campaigns, so you don’t have to create new webhooks all over again. Or, if you wish for a webhook to fire only for some active campaigns, choose Let me select individual campaigns.

Image of a webhook setup in Skylead

Once you have everything set up, click the Submit button.

Test your webhook trigger

After you’ve done your work in Skylead, you need to go back to the Zapier to finish the set-up there. To test your trigger, click the Continue button. Next, go ahead and click the Test trigger button. 

In addition, if the test ends up unsuccessful, you need to copy and paste the Webhook URL again in Skylead. But if you copied right, to begin with, everything should be good.

Image of how to test webhook in zapier

Once your test goes through, you will see all the information that Skylead can collect. Here is an example of a successful trigger test.

Image of successful webhook test in Zapier

Creating actions in your CRM

Let's move on. To get to the Action stage click the + button. 

Image of next step to create an action trigger

Here you can choose the tool where you want to send your information. In other words, choose your CRM of choice. For example, we will use Pipedrive.

Image of choosing CRM of choice for webhook and send data

Now, to make a deal, you can first set an action to create an organization and person page in your CRM. To clarify, this will help you link them to the deal and add more information on each. 

Here is what an example lead page looks like in Pipedrive.

Image of lead page in CRM, Pipedrive

Create an organization page in CRM

Let's start with an organization. For an Action Event, pick Create Organization

Image of how to create organization action using webhook and send data to CRM

Then, click the Continue button and choose your CRM account. If your account is not listed there, you need to link it to Zapier first, using the +Connect a new account button.

Now, to set up action details. In the Name column, select Current Company under Catch a Hook. Please don’t worry about the name next to the current company. This is just a name drawn from your webhook test. To clarify, this serves as a parameter for any future data that will be sent to your CRM.

Image of how to create Organization action via webhook

Secondly, if you wish to assign this company to a user from your CRM, select their account under Owner. 

Image of choosing an owner for Make an Organization action in crm

Furthermore, if you want to label the company in your CRM, you can do so by inserting the label option. After you’ve done it, click on the continue button and perform a test again.

Once you finish the test, go to your CRM and check under Organization, and you will see your test organization there.

Image of Organization page created in CRM using Webhook

Crafting a person page in CRM

Similar to the previous step, you need to choose your CRM and click the Create Person button.

Image of selecting a Create a person step via webhook and into the CRM

Now define the specifics of your Person page. For the name, choose the first name and/or the last name under the Catch hook from the menu. Secondly, choose the business or personal email address that the webhook caught. To clarify, if you use the Email Discovery feature in Skylead, then webhook will certainly pick this information up, and you will be able to send it to your CRM.

In addition, you can set your CRM label, who of your colleagues should be an owner, or see the Person page and access it.

On the flip side, choosing an organization field is a bit different.

Image of linking Person with Organization ID via webhook so it is linked in CRM

Since you need your Person and Organization page inter-linked in your CRM, you need to click Custom from the menu for this step. Then navigate to find the ID of the previous step under Create Organization in the Pipedrive. This way, the pages will be linked as soon as they are created. In other words, when Skylead sends data to your CRM via webhook.

Image of custom ID for organization to link to the person page in CRM

Now, go ahead and test this action. Then, go to your CRM and find that lead’s page. Here is what a newly created lead page looks like in Pipedrive after we’ve tested the action.

Image of People page in CRM after the webhook use

Deal creation

The time has finally come to create a Deal for your CRM. Once again, go through picking your CRM from the drop-down menu. Then, choose to Create Deal from Action event.

Image of creating a deal in CRM using webhook

Firstly, you can choose the title to contain either a person’s name or company. Secondly, you can define the creation date by selecting the Last step executed parameter under the Catch hook.

Moving on, define the status, stage, and other values you find relevant to you. However, be aware of Organization and Person fields. Once again, you would need to link a Deal with your previous step. Thus choose Custom from the menu, and navigate to find ID both for organization and person. 

Image of setup for Deal creation in Zapier to create data in crm

In addition, you can fill in other fields, as well. These fields are optional and entirely dependant on your business needs.

Now, you are done! The only thing left to do is to test it and see how it looks in your CRM. Voila!

Image of successful webhook data test, Deal created in CRM via webhook

Creating additional actions

If you wish to use webhooks to their fullest, you can try out different actions, apart from creating deals, companies, and persons. Here are a couple of additional actions that you can explore and test. 

Note creation

If you wish to pin a specific note to your person page in the CRM automatically, you can choose to create one in your CRM via webhook. For example, let’s say you wish to add a generic note to call every person in 20 days. Here is what the setup should look like.

Firstly, click the + button using the existing webhook flow, and select the CRM of choice. Then under Action select Create Note

Image of Create A Note step via Webhook and into the CRM

in the Content field, specify what the note should contain. Secondly, to link it to a specific deal, person, and organization, choose their IDs from previous steps accordingly. 

Image of Note action setup in Zapier to send data to CRM

Lastly, test the action, and go back to your CRM. You will notice that your note appeared on a specific person's page, as it should. 

Image of noted created in CRM via webhook

Update deal

This option is nifty if, for example, you wish to fire a webhook and update a deal in your CRM if you change the lead’s label in Skylead.

Here is how it should go. First, go to Skylead, and under Setup a Webhook, choose When a label is added option. Then, choose a global webhook or specific campaigns, and proceed to test it. After that, continue with creating a webhook as mentioned above.

Image of Webhook setup in Skylead to trigger when a label is added

To update the deal, first, you need to create a webhook in Zapier, as we did before. Then create a Find deal in Pipedrive action.

Image of selecting Find deal action

To clarify, here is what your setup could look like.

Creating webhook trigger in Zapier for Pipedrive

Then go ahead and test it. If the test was successful, it means the specific organization has been found. Next, create an Update deal in Pipedrive action.

Image of selecting Update Deal action in Zapier

Here is how the setup of the Update deal should look like.

Image of setup for Update a Deal in CRM via webhook

Now, go ahead and test it again. If successful, go to your CRM. You will notice that the deal has moved to the stage you set.

Image of successfully updated Deal in CRM via webhook

In summary

From now on, the sky's the limit. Webhooks may be terrifying at first, but once you get to use the first one, every other one gets easier. Luckily webhook providers, like Zapier, are user-friendly and give you a lot of room to experiment and use different options to soothe your business needs. Luckily, there are many options to choose from and play with.

Keep in mind that depending on your CRM and subscription plan, you will have more or fewer options of which data you can automatically import. But we hope this gives you a good understanding of how you can use Skylead or any other tool with your CRM.

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Well, that is all, folks. Be sure to give us some love - join our community group, follow our YouTube channel or keep an eye out for our blog page - we publish blog posts every week. And if you are a fresh face to Skylead or have not started using it yet, it would be nice to have a chat. So, come and say hi using the chat on our website. Or, try out Skylead directly by signing up for a 7-day Free Trial.

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